With almost any level of work in the business world you will have to at one point or another write a status memo or a progress report about either your own personal work project or the work of others. Being able to write effective progress reports is key to being productive at work. Progress reports let your supervisors or in some cases other coworkers working on the same project you maybe working with to make them aware on how far you have gotten on a project in most cases, or maybe even a legal case if you work for a lawyer or are one. These reports are so vital in the work place because sometimes other people have to wait to start their work until you get to a certain point, or there might be important deadlines for milestones with a project that supervisors need to be sure are met.
The best tips for writing status reports are:
- Being concise and to the point
- Be aware of your audience.
Be Concise and to the Point
In order to have an effective progress report it is important that the writer is sure to use clear wording that makes it easy for the reader to understand what is going on with the subject of the report at the time. Avoiding information that is not necessary will also help with the reader understand the information being provided and gather the information that they need in the fastest way possible.
Be Aware of Your Audience
The obvious reason for this document being referred to as a status memo and a progress report seems to refer to the formality required, a memo being an internal document requires less formality than an external document, a report, needs. Another thing that involves your audience is the amount of jargon used in a report, if the report is going to people in your department with similar knowledge base to the person writing it because if too much jargon is used and people reading that jargon do not understand it then the document becomes useless.
The following video is a helful one that shows how to write a basic memo which can be used to write a proper status memo.
Terri,
ReplyDeleteNice job on this week's blog post. I thought it was great that you broke up the topic into sections and discussed them. That helps make it easier to understand. I also thought that you did a nice job with the points that you included within them.
Your introduction was a nice lead in to the topic, however, there were some missing commas that made sentences run-on's, and their effectiveness was lessened due to needing to reread it. I feel as though you put effort into your blog, but simple grammar and punctuation mistakes were made that made it appeared rushed. Re-read your blogs, and maybe even out loud, just to make sure that the points you want to make are clear and read how you intend them to be.
Nice job with the blog I look forward to next week's.
I think that you did a good job o your post. I liked how you listed two most important tips for writing status reports. I agree that you have to be concise and aware of your audience. You had some grammatical errors, but overall, I liked your post.
ReplyDeleteI liked your blog! It was very informative and helpful. I also liked that you used bulletpoints and included a youtube video so that it was not just a bunch of information in paragraphs. The different subjects and titles for your blog was another good idea. It showed what you would be discussing in the following paragraph, and it also created an organized outlook for your blog. Good job!
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