Writing completely means including all the useful information needed to fully understand the writer’s objectives. A complete business message should often include the five w’s: who, what, when, where, and why. A message that provides the five w’s to the reader usually contains enough information and is often considered complete. Complete writings need to focus on the reader’s ability to understand the entire message. The writer must also consider the amount of information the reader needs to understand the intended objective. Leaving out just one small important detail in a letter or memo may make it useless to readers.
What do readers want?
Readers want relevant information, presented in a manner that is clear and easy to understand. Readers don’t want to have to read, re-read and dig for information in a jumbled up mess of meaningless information and they definitely don’t want to read information they already know. When planning your writings try to imagine yourself in the reader’s position.
The following questions should be considered before writing:
· Who are my readers?
· Will they understand technical terms?
· What do they already know?
· What information do they want?
· What do they need to know?
· What do I want them to do?
If you follow these simple questions every time you write you will be sure your message is complete and readers will have no problems understanding your ideas. By making sure that your writings are complete ensures that they are also clear and coherent.
clickinks.com/business-letter-writing.html
tesserene.blogspot.com
helium.com/benefits-of-effective-business-writing
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In my opinion you did a great job on explaining what should be included in our work to make it complete. I definitely agree that writer should put himself or herself into reader’s position in order to understand fully what information reader needs. I really like how you said that we should fallow the rule of five W’s in order to make sure that our work is complete and contains all necessary information. Overall, I think that you did a great job.
ReplyDeleteYour post was great and contained a lot of good information. There was only one sentence that I thought could be reworded better. Overall a great post, short and concise.
ReplyDeleteBrennan,
ReplyDeleteGreat job on the first blog assignment. I thought your background in your introduction was great. It explained the topic at hand and in a way that was easy to understand. Watch out for a run-on in the "What do readers want?" section (trust me I have them all the time, they are really hard to catch). I loved the fact that you poised a list of questions that writers should think about and answer before proceeding into actually beginning to write. The questions you brought up were also defiantly ones that need to be answered, and can sometimes be over-looked, or not clear to a reader in someone's writing. I especially liked the fact that you stated a writer should imagine themselves in the reader's position in order to ensure their focus is clear. I think it is a good idea to start off with an introduction and end with a conclusion with closing thoughts/points, I feel it is effective at reaching the reader who is looking for tips on such topics you wrote about. Great job and I hope your blogs continue to be detailed and organized like this one, it was a pleasure to read.
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