Magdalena D’s Positive Letter Writing

Positive letters are the letters that contain good news. Acceptance letter from University is great example of a positive letter because it contains good news. Letter that informs you that you received a scholarship is another example of positive letter. Positive letters are the letters that the reader wants to read and the message included in the positive letter makes the reader happy. Who wouldn’t want to receive a positive letter? All people like receiving letters that contain good news. However, I am not going to talk about receiving a positive letter; I am going to talk about writing one.
First of all, when writing a positive letter you should fallow block style letter format. You should leave one blank space between addresses ( yours and recipient’s) , salutation and paragraphs. At the end of the letter, you should live one blank space, write a closing phrase ( for example: sincerely), leave three blank spaces for your signature, and then at the very end, type your name. Here is an example of a positive letter format:

You should follow these steps when writing a positive letter:

1. State the good news in the first paragraph. Your first sentence should tell the reader right away what the good news are. The good new should be stated very clearly. The first paragraph should include most important details of the good news.
2. The second paragraph should include the necessary follow-up details. In this paragraph you should explain everything to the reader, and give all of the information that the reader may need.
3. The third paragraph should include clear description of limits or negative elements. Sometimes the good news come with some limits so it is extremely important to inform the reader about it. It is also very important to “ present the negative elements as positively as possible”.
4. At the end of the letter you should include a goodwill ending. You should also give the reader a chance to ask some possible questions by giving them your email address or phone number, so they will be able to contact you.

If you fallow these steps and use block style letter format you should not have any problems with writing an excellent positive letter.


Dobrin, Sidney, Christopher Killer, and Christian Weisser. Technical Communication in the Twenty-First Century. Upper Saddle River, New Jersey: Prentice Hall, 2008.